DHO AGM Agenda 2025 – DHO Racing

THE DOWNHILL ONLY CLUB

NOTICE OF ANNUAL GENERAL MEETING

Company No. 4093575

TO ACCESS AN ELECTRONIC COPY OF ALL PAPERS REFERRED TO IN THE AGENDA PLEASE CLICK ON:- https://www.dhoracing.com/dho-articles-of-association

NOTICE IS HEREBY GIVEN – that the 25th Annual General Meeting of the Company

will be held via Zoom on Saturday 15th November 2025 at 11.00hrs via Zoom

Apologies for Absence
To receive the minutes of the DHO AGM held on 23rd November 2024. (See details above)
To receive the President’s report
To receive the annual accounts for the year to 30th June 2025, together with the report of the Directors and the Independent accountants (enclosed).
To re-appoint Messrs Moss & Williamson of Ashton-under-Lyne as independent accountants
To approve the changes to the DHO Articles of Association – (see details above. Paper explaining changes enclosed)
To note the standing down of Mrs Susan Davies Non-executive Director having completed her term of office
To note the resignation of Catherine Melia Club Secretary
To note the resignation of Sarah Hirst-Malin Membership Secretary
To note the resignation of Edward Perrott Company Secretary
To note the standing down of David Orf Committee Member having completed his term of office
To note the standing down of Mike Fox Marketing and Communications having completed his term of office
To note the standing down of Richard Holt Committee Member having completed his term of office
To note the standing down of Robert Baguley Committee Member having completed his term of office.
To note the standing down of Will Myles Committee Member
To reappoint Tessa Lawrance as Vice President (article 14.3) for a further term. Proposed by:- Max Davies Seconded by: Geoffrey Gay
To elect Ingrid Christophersen as Vice President (article 14.3) Proposed by:- Sarah Hoyle Seconded by:- Edward Perrott
To elect Will Myles as Board Member (article 14.3, 14.4 and 14.8) Proposed by:- Susie Davies Seconded by:- Nick Bishop
To elect Christine Robinson as Membership Secretary (article 15.4 and 15.5) Proposed by:- Marguerite Nice Seconded by:- Liz Moore
To elect Robert Baguley as Wengen Treasurer (article 15.4 and 15.5) Proposed by:- Marguerite Nice Seconded by:- John Moore
To elect Mike Fox as Lead for Social Media (article 15.4 and 15.5) Proposed by:- Jolanda Groenhuijzen Seconded by:- Sarah Hoyle
To elect Stephen Davies as Committee Member (article 15.5 ) Proposed by:- Geoffrey Gay Seconded by:- Tessa Lawrance
To elect Andrew Robinson as Committee Member (article 15.5) Proposed by:- Tessa Lawrance Seconded by:-
To elect Simon Phillips as Committee Member (article 15.5) Proposed by:- John Moore Seconded by:- Roger Hoyle
To elect Charles Hainsworth as Committee Member (article15.5) Proposed by:- Jolanda Groenhuijzen Seconded by:- Rebecca Myles
To transact any other business which may be properly transacted at an Annual General Meeting, and for which notice has been deposited with the secretary four

Instructions for joining and participating in the AGM

To join the meeting please go to the following web page –

https://us04web.zoom.us/j/78777688804?pwd=PZCC3sNddrfKKm8j5Hj7ldfP7Rvf1a.1

then enter the following information:

Meeting ID: 787 7768 8804

Passcode: 121788

Find your local number: https://us06web.zoom.us/u/kepQphJFfM

Please mute your audio unless you are addressing the meeting.

Voting will take place using Zoom polls which will appear on screen for each resolution. Only one vote per connected device will be recorded. Therefore if two (or more) of you are using the same device to connect to the meeting, you will need to connect an additional device (e.g. a mobile ‘phone) when the voting starts if you wish all your votes to be recorded.

If you are unable to join the meeting but wish to vote on any of the resolutions, please use the enclosed postal proxy voting form. (see above) Please do not use the form if you intend to attend the meeting. If you hold a proxy for another member please send to the president by email (president@downhillonly.com) details of the person whose proxy you hold, and in respect of each motion whether your vote on their behalf is in favour or against or abstaining. The email should be sent prior to, during or within 20 minutes of the meetings commencement.

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The Downhill Only Club